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GDPR compliant
Data protection is very important to us. With guestoo you can manage your guests and participants according to GDPR.
GDPR and guestoo
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Dynamic registration forms
You determine which data (name, photo, fish or meat, ...) is required for the registration for each event and how many accompanying persons a guest is allowed to register.
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Guests can cancel the invitation
If a guest can't join or wants to cancel an invitation immediately after receiving it, guestoo offers them the opportunity to do so. Simply by mouse click - and everyone is informed.
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Invitation codes for printed invitations
Some events are so exclusive that you want to send a special invitation or maybe not all guest e-mail addresses are known. In order to make it easier for the guests to register or to give only the invited persons access to the website and the registration, there is the possibility of using invitation codes. These codes are individual for each guest and can be sent with our Excel-Export e.g. to printers. It is also possible to create blank codes if you would like to distribute the invitations, e.g. at trade fairs.
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Individual declarations of consent
When registering, get the registration for the newsletter (properly logged) or the permission to take photos at the event. Create individual and any number of declarations of consent, which the guest must or can accept when registering.
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Waiting list
If all seats of an event are occupied, you can still allow guests to register. When registering, the guests will be informed that they are on a waiting list. You are then free to decide which guest you want to move up (or simply determine after the registration date).
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VIP status
Mark important guests as VIP and let everyone in your team know, from organization team to check-in. Together with the guest notes, this is a powerful tool to give every guest the right treatment.
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Check-in notification
Let yourself or any other person be informed automatically when a certain guest has checked in. For example, you can greet them directly after they have checked in.
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Admission control function
Simply check in your guests at the entrance with any QR code scanner using the QR code on the ticket and export the actual guests for the tax office.
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Tickets as PDF
After confirmation of the registration by you as the organizer, the guest will automatically receive an admission ticket as a PDF file. Incl. QR code for admission control and all important data.
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Apple wallet pass & .icl file in the confirmation mails
Especially convenient for your guests. In the confirmation mail there is an apple wallet pass as an attachment and the appointment as an .icl file for entering into your own calendar.
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Create individual invitations & tickets
Our API or Excel export provides you with all the data you need to design individual invitations and admission tickets (by mail merge function from Word or with the printer of your choice). Be it printed, from your own CRM system or your newsletter system.
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Easy integration into your own website
There are many ways to integrate guestoo into your website. Just use the registration form and include it as an iFrame on your own website or use our event APIs and automatically generate event entries for each or only certain events you have created in guestoo.
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Export data
Export guest lists as PDF or Excel spreadsheets.
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Guest & Agency Manager
Add more managers to your agency to help you manage events or the whole agency.
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Registration deadline per event
At each event it can be determined up to which day and time the guests may register for the event.
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More overview for your guests
Your guests have their own dashboard that shows an overview of all their events and data. If they cannot come to an event, it is easy for them to cancel, so that guests on the waiting list get the chance to join.
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API
Use our event API to fully integrate the events into your website, app, ... or use our guest API to synchronize guest data with your CRM (guest permission required).
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Operation on your own server
You want to run guestoo on your own server? No problem either. For this purpose we offer a server version of guestoo.