guestoo enables complex and professional guest management. Both for agencies and companies as well as for private individuals. But it is easy to handle.
Register a free account and you can start immediately. Depending on how complex your guest management becomes, you have the option of adding further features or using one of our premium accounts. But even the free version of guestoo is great!
Name, date, description, how many visitors, which information is needed by the visitors to register and what should the event page look like? Design your event as your guests expect it to be or as you would like it to be.
We will automatically provide you with an event website or the possibility to integrate the registration form on your website.
Example wedding Example customer campaign
Now you have the choice. Either you invite the guests via guestoo or you use the event microsite generated by guestoo and share the link e.g. on Facebook, in WhatsApp groups, at LinkedIn, etc. or you use your own website and integrate the registration form generated by us. For experts there is an API for event and guest data.
No matter if you are organizing thousands of events with hundreds of guests or only one event per year. Whether you have a simple guest list or an export with appeared guests for the tax office. No matter if you look online or via API in your own CRM. No matter if SaaS or on your own server. guestoo can do it!
As a car dealer, you can, for example, offer special customers exclusive test drives or special sales events. With guestoo you can invite certain customer groups to events. They can confirm your participation and provide the necessary data directly through our freely configurable registration forms. Afterwards you have the possibility to export all guests directly for the tax return.
Do you organize parties, conferences or other events for which people can register and want to get away from Excel lists and e-mail registrations? No problem!
Weddings are something special. Therefore, invitations should often be made individually and usually printed. No problem with guestoo. You can print each guest's individual invitation code on the invitation. They can then cancel or accept the invitation, and when registering, each guest can specify whether they want a meat or fish menu, for example (you can see the result clearly on the event statistics).
Even larger birthday parties with many guests or other private events can be planned quickly and easily with guestoo. If you want to organize a pot-luck party, you can now organize it easily and comfortably with guestoo. In the registration mask every guest can see what is needed, what is already brought along and can indicate how much of what is still needed they will bring along.
Info evenings for the parents of first-graders or theme evenings for all parents. What, when, where for the parents. Who comes with whom for the organizers. guestoo makes it possible!
Whether publicly or only for a selected circle of customers, journalists or friends. Everything is individually adjustable for the event. And you can see at a glance who is coming and how much you have to organize.
Maintain your training dates incl. number of participants and let interested parties register. You always have an overview of how many places are still available and who wants to participate.
Determine which information is necessary and which is voluntary to enter the prize draw. More complex contests with photos or file uploads are also possible. Give the participant the chance to register for your newsletter (legally compliant) or get other declarations of consent when registering (e.g. the rights to use the uploaded photos or the confirmation of age). Of course also properly logged.
guestoo does a lot to ensure smooth guest management. Much of this happens automatically and in the background. This avoids mistakes and makes operation easier. Here are a few things we think are particularly helpful.
Data protection is very important to us. With guestoo you can manage your guests and participants according to GDPR.
GDPR and guestoo
You determine which data (name, photo, fish or meat, ...) is required for the registration for each event and how many accompanying persons a guest is allowed to register.
If a guest can't join or wants to cancel an invitation immediately after receiving it, guestoo offers them the opportunity to do so. Simply by mouse click - and everyone is informed.
Some events are so exclusive that you want to send a special invitation or maybe not all guest e-mail addresses are known. In order to make it easier for the guests to register or to give only the invited persons access to the website and the registration, there is the possibility of using invitation codes. These codes are individual for each guest and can be sent with our Excel-Export e.g. to printers. It is also possible to create blank codes if you would like to distribute the invitations, e.g. at trade fairs.
When registering, get the registration for the newsletter (properly logged) or the permission to take photos at the event. Create individual and any number of declarations of consent, which the guest must or can accept when registering.
If all seats of an event are occupied, you can still allow guests to register. When registering, the guests will be informed that they are on a waiting list. You are then free to decide which guest you want to move up (or simply determine after the registration date).
Mark important guests as VIP and let everyone in your team know, from organization team to check-in. Together with the guest notes, this is a powerful tool to give every guest the right treatment.
Let yourself or any other person be informed automatically when a certain guest has checked in. For example, you can greet them directly after they have checked in.
Simply check in your guests at the entrance with any QR code scanner using the QR code on the ticket and export the actual guests for the tax office.
After confirmation of the registration by you as the organizer, the guest will automatically receive an admission ticket as a PDF file. Incl. QR code for admission control and all important data.
Especially convenient for your guests. In the confirmation mail there is an apple wallet pass as an attachment and the appointment as an .icl file for entering into your own calendar.
Our API or Excel export provides you with all the data you need to design individual invitations and admission tickets (by mail merge function from Word or with the printer of your choice). Be it printed, from your own CRM system or your newsletter system.
There are many ways to integrate guestoo into your website. Just use the registration form and include it as an iFrame on your own website or use our event APIs and automatically generate event entries for each or only certain events you have created in guestoo.
Export guest lists as PDF or Excel spreadsheets.
Add more managers to your agency to help you manage events or the whole agency.
At each event it can be determined up to which day and time the guests may register for the event.
Your guests have their own dashboard that shows an overview of all their events and data. If they cannot come to an event, it is easy for them to cancel, so that guests on the waiting list get the chance to join.
Use our event API to fully integrate the events into your website, app, ... or use our guest API to synchronize guest data with your CRM (guest permission required).
You want to run guestoo on your own server? No problem either. For this purpose we offer a server version of guestoo.
We finance the free accounts through paid accounts - if more features are desired. No advertising, no selling of data!