Through the cooperation with event organisers from various fields, guestoo has become a practical and flexible system that covers not only parts, but the entire event planning process - as a single user or in a planning team:
In guestoo you can create your events in several languages and assign languages to each guest if desired (or the guest chooses their language). This way you don't have to create an event for each language or make a compromise by simply doing everything in English.
You can easily import the guest lists via Excel.
With the guestoo API, you can easily include the guest data from your CRM system into events and after the event, import the status of the guests back into your CRM. Without any need for manual handling.
Fields in the registration form can be activated for certain guest groups or guests. For example, only VIPs see the option to book a VIP shuttle or employees from out of town see the option to book a hotel at the company's Christmas party.
Tag guests as VIPs so that everyone in the process knows that the person is an important guest. From the organising team to the hostess who checks the guest in at the event.
You can determine globally at the event whether and how many accompanying persons may be brought along. However, you can also make this restriction per guest. For example, you can not permit any accompanying persons for the event in general and only allow VIPs to bring an accompanying person.
Send invitations directly through guestoo. You can decide whether you want to send an SMS or an e-mail.
guestoo automatically creates a landing page in the design of your event, which you can customise according to your wishes. You can easily share the link to the event page. All registrations will automatically be added to your event and can be viewed in guestoo.
guestoo provides you with an individual invitation code for each of your planned guests. This way you can easily create printed invitations in your design and print personalised codes for each guest on them.
guestoo automatically creates name tags for the common formats OR offers you the possibility to print the matching name tag directly at the guest's check-in.
You can see live in guestoo at any time who has registered, who cannot attend or who has cancelled after signing up. You can react to each of these actions with a suitable e-mail.
Send info mailings or SMS to specific guest groups. For example, you can write to all guests who have been invited and have not yet registered, or inform all guests who have booked a particular workshop that it has been postponed, etc.
You can customise the registration form to suit your wishes and, in addition to the general data, also ask your guests which menu they would like to eat, allow them to select one or multiple workshops, etc. All these fields can also be linked to conditions, so that a guest will only be shown this field, if they are marked as a VIP or have entered a certain value in another field, for example.
With guestoo your guests can react quickly and easily to your invitation by accepting or cancelling.
If all the places at the event are already taken, you can implement a waiting list with guestoo, to which interested guests can add their names. If a place becomes free again due to a cancellation, you can let the guests on the waiting list move up.
With guestoo, you can create as many paid main and additional tickets (e.g. a bag of popcorn, seminar 1, etc.) as you want, which your guests can buy when they register for the event. You can determine the available payment methods yourself, e.g. via PayPal, Stripe, on-site payment or invoice.
Allow your guests to select their desired seat when purchasing tickets by creating a seating plan for your event. In addition to different price categories and areas (interior, boxes, etc.), this can also include LoveSeats.
Select whether you want your guests to receive an automatic double opt-in to confirm their registration.
When registering, give your guests the opportunity to select one or more timeslots for the event, e.g. for workshops, talks at trade fairs, etc. You specify the selectable timeslots and availabilities - the guests choose the date that suits them.
Use the free guestoo app for iOs or Android to check your guests in and out quickly and easily with the help of their QR code that is automatically provided for them by guestoo.
The person accompanying the guest is still standing in front of the mirror at home? No problem, because with guestoo you can also check the guests of one registration in and out separately.
Print out the name tag of the respective guest directly at check-in. This way you don't have to search through the prepared name tags and save time.
For full-day or multi-day events, you have the option of checking your guests in and out multiple times. The check-in and check-out times are documented so that you always exactly know who was there at what time.
For special guests, you can have a check-in notification sent to an e-mail address you previously specified. This way you will know immediately that an important person has arrived and can greet them personally.
Give your guests the opportunity to check in to the event themselves, e.g. at online events.
Give your guests the opportunity to post their pictures and impressions of the event on a social wall. Without the integration of external social media services.
Give your guests the opportunity to create a small public profile that can be viewed by the other guests. This way, the guests who are invited can see who else will be attending the event.
Send SMS polls about the event to your guests to get their opinion on topics that are relevant for your event.
Create surveys and send them to your guests via e-mail or SMS to get feedback from your guests after the event. The surveys can contain input fields, star or smiley ratings, etc.
Upload photos from the event and share them with your guests in an online gallery.
Make the PDF files or presentations of the lectures available to your guests for download after the event.
Download Excel exports for the event that contain all important guest data. With guestoo you can choose which data/columns are relevant for you before the download.
Create events in guestoo through your CRM, transfer guest data to guestoo or get the guest status (attended, cancelled, registered but not attended, ...) back into your CRM after the event.
After the event, send participants a certificate confirming their participation in the event.
The guestoo API allows you to easily implement your own systems or logics. For example, a comparison with your website. With the interface you can read out all data or write it into guestoo. Of course, the whole process is secured by your own API users with different permissions.
guestoo offers you all options for tracking (who was there when) and for exporting contact data for the health department. In addition, you can directly notify the affected guests at the push of a button. An additional check of test certificates before check-in is possible on request.
Safety and data protection are an important core element of all our projects. In addition to our internal measures, we also have guestoo undergo an annual pentest.
All data is stored on servers in Germany or the EU at a German company without a parent company in a non-European country.
guestoo is a powerful tool with which you can set up every single event the way you need it. All this without programming knowledge and with only one account.
For the promotion of your event you can use the event page that guestoo automatically generates for you in your design or just use the registration form and integrate it into your existing website.
If you want even more, you can customise everything with the guestoo API and use guestoo as an event management framework.
guestoo automatically generates your own event page in your look & feel. This can be personalised per guest and only display certain content if the guest has already registered or checked in to the event.
The Marketing Club Köln-Bonn uses its own website to promote the events and includes the guestoo registration form.
The PVS-Westfalen creates events in guestoo and fetches the events via the API into its own website in order to display them in a calendar. The event type is also taken into account.
After registration, guestoo is immediately at your disposal for the planning of your events.
You can change your subscription monthly without notice (e.g. to the Free plan).
The "Free" plan is 100% free of charge and can also be used for smaller events.
* Brutto Preis inkl. 19% MwSt. // ** more possible against surcharge (see tariff details)
Informationen zu einer Enterprise-Lösung of guestoo with significantly more visitors, administrative staff, etc. you get on Request
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guestoo helps with guest management, no matter in which field. Large events, premium corporate events, employee benefits, football matches, drive-in cinemas, ... with guestoo you organise everything in one tool and individually for each event.
You organise parties, conferences or other events where people can register (paid, free, with a hall plan, ...) and want to get away from Excel lists and email registrations? No problem!
Example: Party with admission Example: Book tickets with seating plan
Offer special customers exclusive test drives including free timeslots or invite them to special sales events.
All this in your own design, convenient for your customers and DSGVO-compliant.
Afterwards, you have the option of sending a satisfaction survey to all customers who attended, providing them with photos of the event or exporting the guests who attended for tax purposes.
Demo: Book test drive Demo: Paid special
More information about guestoo for car dealers
guestoo complements Zoom, Teams & other online event tools with the missing guest management such as invitation, registration, check-in, surveys, mailings & more. This is the only way to turn virtual meetings into professional online events! guestoo also has a solution for hybrid events...
More information about guestoo for digital events
With guestoo you can easily organise your events (including the registration process) and then automatically create one or more different participant certificates and send them to the chosen participants.
More information about guestoo for educational institutions & coaches
With guestoo you can organise Corona quick tests including inflow control, test procedure and automatic notification via e-mail (+ certificate) & SMS and integrate them into your event workflow - without any additional software.
More information about the organisation of Corona quick tests
DSGVO-compliant recording of your guests' data incl. verification of the mobile phone number and optional inflow control with timeslots.
In case of an incident, guestoo offers you an export of the affected guests and the possibility to send a mailing immediately.
Demo: Hospital Demo: Restaurant
More information about guest data collection
guestoo helps to comply with the Corona regulations at church services or simply to organise the flow of visitors.
Not only online, but on request also on site or in person (e.g. in the parish office).
Give your visitors the opportunity to register online before the game. This way you know how many people will come in and you already have the data of the visitors documented digitally. On the day of the match, you simply scan the tickets and will know who was there and when. If necessary, you can also check the visitors out again when they leave the grounds - this way you have documented everything cleanly in accordance with the applicable Corona regulations. You decide whether they are paid games or whether the guests are allowed to attend free of charge. And best of all: We don't deduct any commission from the tickets you sell!
We have put together a special rate for sports clubs that is easy on your club's budget and still allows you to do a lot in guestooo.
Control the number of visitors to your swimming pool or open-air pool through online registrations and directly document the data of your pool guests.
guestoo can be used for individual swimming pools, bathing lakes, municipal bathing establishments and much more.
The best thing about it: guestoo can be easily integrated into existing businesses!
Weddings are something special. Therefore, the invitations should be individual and usually printed. No problem with guestoo. You can print each guest's individual invitation code on the invitation. With this, they can accept or cancel and when registering, each guest can indicate whether they would like the meat or fish menu for example (you can see the details in the statistics of the event).
Display venues in your city, including the option to integrate room booking requests.
Guest and participant management for your own events or the organisers of your city.
A solution for all participants. Your city. Your events. Your guestoo :)
And if you like, the whole system is also available on your server incl. back end in the design of your city.
No matter if you want to offer table reservations, rent out rooms for events or organise a traditional party. With guestoo, you have a system that you can use to manage everything very easily.
You can also implement the digital documentation of the guests in accordance with the applicable Corona regulations with guestoo!
Organise your incentive trips easily with guestoo. Give your employees all the information they need on a customisable event page and request all the necessary travel data in a registration form. In addition to managing the data, guestoo gives you the opportunity to keep the participants up to date with mailings, conduct satisfaction surveys and much more.
Example
As a car dealer, you can offer exclusive test drives or special sales events to special customers. With guestoo you can invite certain customer groups to events. They can confirm their participation and enter the necessary data directly through our customisable registration forms. Afterwards you have the possibility to export all guests for your tax return. Hotel contingents can also be maintained and the desired rooms can be requested directly during registration - including availability.
With guestoo you can easily organise in-house or sales fairs. But it's not just the invitations and acceptances or cancellations that you have under control with guestoo. Because guestoo can do so much more! For example, how about connecting your sales department directly with their clientele? That way the guest can book an on-site appointment with their salesperson directly during the registration process. And each salesperson can see which of their customers have already registered and follow up with the others accordingly. Hotel allotments, party attendance and much more can also be easily organised.
guestoo can be easily integrated into existing employee portals. For example, you can create all training opportunities or company events in guestoo and display them in the employee portal to specific employee groups (by location, department, etc.). This is easily done by integrating an iFrame.
The employee is identified via SingleSignOn (e.g. azure sso login) and only has to click the participation button and fill in any necessary event-specific fields.
Whether public or only for a selected circle of customers, journalists or friends. Everything can be individually set for the event. And you can see at a glance who is coming and how much you have to organise.
Even larger birthday parties with many guests or other private events can be planned quickly and easily with guestoo. If you want to organise a potluck party, you can coordinate it easily and comfortably with guestoo. In the registration mask, each guest can see what is needed and what is already being brought and can indicate how much of what is still needed they are bringing.
Information evenings for the parents of the little ones or themed evenings for all parents. Simply send the link to the event to the parents and you will quickly know who is coming.
But also the advance sale for graduation parties or the graduation ball can be easily organised with guestoo. Including seating plan and paid tickets (we don't take any commission here).
Specify which information is required for participating in the competition and which is optional. More complex competitions with photos or file uploads are also possible. Give participants the chance to register for your newsletter (in compliance with the law) or obtain other consent declarations directly during registration (e.g. the rights to use the uploaded photos or confirmation of the legal age). Of course, this is also properly logged.