Guest and participant management for your events

With guestoo, you have the perfect tool for easily organizing company events, customer events, seminars, parties, concerts, conferences, incentive trips, festivals, and more online – directly at your fingertips. Whether you're working alone or in a team. Professional, comprehensive, and compliant with data protection regulations.

Start for free

Guest and participant management for your events •

Save time, avoid mistakes and offer your guests a professional experience – even without programming knowledge

Through collaboration with event organizers from a wide range of fields, guestoo has become a practical and flexible system that covers not only parts of the event organization process, but the entire process (including work in teams). Free of charge or paid.

Organize all parts of your event easily online:

Save time, avoid mistakes and offer your guests a professional experience – even without programming knowledge •

Advance planning

Each event can be structured differently and tailored to your wishes in terms of the proceedings.
- Multilingualism
- Guest import via Excel
- CRM synchronization via API
- Accompanying persons
- Guest groups
Learn more
Invitation

Whether by email, print, or text message, you can design invitations in your own style and send them to your guests in a personalized way.
- Email, SMS, printed...
- Public link to the event page
- Personalized greeting and individual invitation code for each guest
- In your own design
- Your own email address as sender
Learn more
Registration

Create customized registration processes tailored to your events and show each guest the form fields that are relevant to them.
- Rule-based form fields
- Sign up & cancel function / Waiting list
- Free and/or paid tickets
- Seating plan with seat selection
- Timeslots (test drives, workshops, etc.) with contingents
Learn more
Organisation & communication

Organize the registrations you have received, add guests in several planned invitation cycles or spontaneously, and inform specific guest groups about changes or relevant information about the event.
- View confirmations and cancellations
- Emails or SMS to your guests
- Name badges
- Automatic e-invoicing
- Custom exports
Learn more
Check-in & -out

Check your guests in and out at the event and print the appropriate name tag for each guest directly at check-in.
- iOS, Android, Mac and Windows App
- Split check-in (also multiple times)
- Print name badges at check-in
- Signature at check-in
- Check-in also via NFC chip
Learn more
Guest experience

Social wall where guests can post, like, and comment on pictures and texts. Public profiles for networking and more.
- Social Wall (optional)
- Public guest list (optional)
- Surveys and push notifications
- LiveVoice translation
- Optional guest app
Learn more
After the event

The event is over, but the work is far from done. You still have a lot to offer your guests :)
- Photo gallery of the event
- Make presentations and other downloads available
- Participant surveys
- Excel exports (e.g., for the tax office)
- Individual participant certificates
Learn more
Connectivity & Partner apps

Where guestoo ends, you can easily connect other systems seamlessly with our API. Or simply use existing integrations.
- Comprehensive interface
- Single Sign-On
- Use external ticket codes (e.g., for your own barrier systems)
- LiveVoice simultaneous translator
- Integration of 3Q streaming platform
Learn more

With our detailed documentation, you always have a place to look things up...and if you can't find what you're looking for there, our reliable support team will help you quickly and easily!

With our detailed documentation, you always have a place to look things up...and if you can't find what you're looking for there, our reliable support team will help you quickly and easily!

Jen, Customer support

We protect your most important asset:
your guests' data. 100% GDPR compliant

Security and data protection are an integral part of every project we take on. In addition to internal measures, we have guestoo undergo a penetration test every 1-2 years to check whether the system is protected against hacker attacks.
All data is stored on servers in Germany or the EU by a German company with no parent companies outside the EU.

Servers in Germany

ISO-certified data centers
from German providers
Regular penetration tests

Every 1-2 years by an
external provider
ISO-27001 certified

Both we and our
hosting providers are ISO certified.
Order data processing
in accordance with the GDPR

Simply conclude standardized DPA online

References & Success stories More than 28.000 customers trust guestoo

Whether you are a corporation, SME, solo entrepreneur, bank, or public authority, we are the right place for your events!

More than 62.000 active events are currently being organized with guestoo. These are just the events currently running (as of February 2026) – over 10 years, this number has multiplied many times over. This accumulated event expertise flows into every further development of guestoo.

With an average rating of 4.9 on Google, you can be sure that our team will do everything in their power to make you happy!

References & Success stories • More than 28.000 customers trust guestoo

Koelnmesse Trade show

Personalized, web-based invitations guide VIPs through trade show business, security checks, and events in a targeted manner.

To the story
BVMC Marketing clubs

With guestoo, a single tool replaces a whole range of different software applications and offers enormous added value at the same time.

To the story
Bauindustrie NRW Trade association

Our guest management system guestoo supports the Construction Industry Association of North Rhine-Westphalia in many ways: From personal invitations to events, on-site registration, and table allocation to the implementation of board elections with complex voting procedures, everything comes from a single source.

To the story
i2b next level Business networking

Network promotion, event management, and individual account dashboards for members from a single source

To the story

Use cases In guestoo, you can configure each event according to your needs and integrate it however you like.

guestoo assists with guest management, regardless of the field. Large events, premium corporate events, employee benefits,
soccer games, drive-in cinemas – with guestoo, you can organize everything in one tool and tailor it to each individual event.

To see examples, click on “Learn more".

Events, parties, concerts, conferences, customer events, and more

The classics. With paid tickets and seating plan on request.
Also available online or hybrid.

Learn more
Further education and training

Includes automatic certificate generation and notification to those responsible.

Learn more
Visitor registration

Registration at reception, including check-in and check-out, and printing of a name badge.

Learn more
Raffles

Data protection-compliant participant registration, e.g., via QR code
and automatic winner determination.

Learn more
Consent forms for establishing contact

Enable your customers to give you GDPR-compliant consent to contact them. Includes contact log as a PDF.

Learn more
Room booking

Let your customers book rooms. Including the option of variable times, the possibility of booking additional services, and, if desired, including the payment process.

Learn more
Bowling alleys, ice rinks, and more

With guestoo, you can also rent out bowling alleys, curling rinks, etc. This includes an evaluation of capacity utilization for personnel planning.

Learn more
Digital and hybrid events

Let your guests choose whether they want to participate digitally or on-site at the event, and set up an appropriate workflow so that all guests receive the information they need.

Learn more
Incentive trips

Multilingual invitation of your employees, followed by a survey of travel dates, desired activities, room partners, and much more to simplify organization.

Learn more
Customer & loyalty cards

Each contact receives a QR code that you can use to book them in for individual events/benefits. This allows you to keep track of who has already taken advantage of which benefits.

Learn more

We believe guest management should be fun, easy, and respect guest data!

We believe guest management should be fun, easy, and respect guest data!

Frederik, Training & Support

The guestoo apps For a smooth check-in and a special guest experience

Smooth check-in with Mac, PC, iOS, and Android The guestoo check-in app

With the guestoo check-in app, you can quickly and conveniently check your guests in and out using any standard PC/Mac & barcode scanner, smartphone, or tablet.

Includes name tag printing/ticket printing – on the fly – and manual guest search.

Details & Download
Optional extra for your guests The guestoo app for guests

With the guestoo app for guests, your guests can easily view the events they have attended, post texts and images, search for other participants, and much more...

Your guests can also register for events without the app. Use of the app is optional.

Details & Download

Transparent prices Sign up & get started right away – no hidden costs.

Once you have registered, guestoo is immediately available for you to plan your events.

You can change your plan monthly without having to give prior notice (e.g., to the free plan) or specify when you no longer want to pay when you register. The Free plan is 100% free and can also be used for smaller, productive events.

Start for free

News & Dates

The latest news about guestoo News

Here you will always find the latest news about guestoo. Whether it's new features, planned
changes, or interesting legal amendments.

To the news
akademoo Trainings for guestoo

You can find weekly training sessions in our akademoo. Whether you are a beginner or
advanced.

View dates now

Organize events and guests with ease!

guestoo makes guest management easy!

No call centers, bots, or unreasonable wait times

Always personal, always competent

Our customer support team always strives to respond to questions and requests promptly and without complications. With us, you are always in contact with real people who are familiar with our software and will assist you in a friendly, competent manner and on equal standing.

Chris

Kundenberatung & Support

Chris kümmert sich bei den Code Piraten in erster Linie um die Beratung und Betreuung unserer Kund*innen und unterstützt sie telefonisch und per E-Mail mit seinem Support.

Chrissy

Social Media

Chrissy ist seit November 2025 für unsere Social-Media-Accounts, Newsletter und Content Creation zuständig.

Frederik

Training & Support

Frederik kümmert sich bei den Code Piraten um die Beratung und den Support unserer Kund*innen und unterstützt sie darüber hinaus in Form von Trainings und Produkt-Schulungen.

Jen

Support

Jen unterstützt seit Anfang 2026 nicht nur unser Team, sondern liefert auch unseren Kund:innen mit ihrem Support eine Antwort auf ihre Fragen.

Klaas

Entwicklung

Klaas bringt seit 2025 frischen, friesischen Wind in das Entwickler-Team der Code Piraten.

Luca

Technische Redaktion, Buchhaltung & Support

Luca kümmert sich bei den Code Piraten neben dem Kunden-Support vor allem um die Dokumentation unserer Tools, das Marketing und die Buchhaltung.

Lucca

Entwicklung

Lucca kümmert sich im Entwickler-Team der Code Piraten um die Neu- und Weiterentwicklung von Tools zur Prozessoptimierung. Aber nicht nur auf diesem Wege erleichtert er Euch die Arbeit: In kreativer Zusammenarbeit mit Luca ist er maßgeblich an der Erstellung neuer Erklär- und Demo-Videos für unsere Tools beteiligt.

Michael

Entwicklung

Michael bereichert das Entwickler-Team der Code Piraten seit 2022 nicht nur mit seiner Erfahrung zur Prozessoptimierung bei Ministerien und Unternehmen, sondern auch mit seinem “Baby” Scansio, das unsere Produktpalette erweitert.

Melvin

Entwicklung

Melvin bringt seit 2025 neben seinem Informatik-Studium jungen und dynamischen Wind in das Entwickler-Team der Code Piraten.

Patrick

Geschäftsführer, Gründer & CTO

Patrick kümmert sich bei den Code Piraten darum, dass die Technik, die hinter unseren Anwendungen steckt, stets reibungslos funktioniert. Und wenn es doch mal hakt und technische Probleme auftauchen, ist er oft derjenige, der Euch damit weiterhelfen wird, wenn ihr Euch an unseren Support wendet.

Ralf

Gesellschafter

Ralf unterstützt als Gesellschafter der Code Piraten die Vision von Patrick und Stefan und kümmert sich mit seiner kommunikativen Art um die Akquise neuer Kund*innen.

Stefan

Geschäftsführer & Gründer

Stefan kümmert sich bei den Code Piraten nicht nur darum, dass alle unsere Seiten und Tools schön anzusehen sind, sondern vor allem auch um das Projektmanagement und die Entwicklung und den Vertrieb neuer Produkte, die Euch die Arbeit erleichtern.

Wir suchen Piraten

Vielleicht ja Dich?!

Wenn Du mehr erfahren willst, schau gerne mal hier vorbei:

Guest and participant management for your events

Save time, avoid mistakes and offer your guests a professional experience – even without programming knowledge

Advance planning

Invitation

Registration

Organisation & communication

Check-in & -out

Guest experience

After the event

Connectivity & Partner apps

We protect your most important asset:your guests' data. 100% GDPR compliant

Servers in Germany

Regular penetration tests

ISO-27001 certified

Order data processing in accordance with the GDPR

References & Success stories More than 28.000 customers trust guestoo

Koelnmesse Trade show

BVMC Marketing clubs

Bauindustrie NRW Trade association

i2b next level Business networking

Use cases In guestoo, you can configure each event according to your needs and integrate it however you like.

Events, parties, concerts, conferences, customer events, and more

Further education and training

Visitor registration

Raffles

Consent forms for establishing contact

Room booking

Bowling alleys, ice rinks, and more

Digital and hybrid events

Incentive trips

Customer & loyalty cards

The guestoo apps For a smooth check-in and a special guest experience

Smooth check-in with Mac, PC, iOS, and Android The guestoo check-in app

Optional extra for your guests The guestoo app for guests

Transparent prices Sign up & get started right away – no hidden costs.

News & Dates

The latest news about guestoo News

akademoo Trainings for guestoo