Agreements

You can create, edit or delete any number of agreements under the “Agreements” menu item.

This is how you create an agreement:

• Go to the menu item "Agreements"
• Click on the "+ Add agreement" button
• Fill in the following fields:
  
  • Internal name
    Name for the declaration of consent for internal administration (not visible to the guest)
  • Status
    Can be used to globally hide the declaration of consent (= Inactive)
  • Validity
    Here you specify whether the guest must agree once (globally) or per event (event-related).
    
    Note: If you create a global agreement, the guest only has to agree to this when registering for one of your agency's events. If they subsequently register for another event, the agreement will not be displayed again.
  • Type of consent
    
    • Default
      If you select this option, you can (de)activate the agreement at the event of your choice.
    • Signature during the check-in process
      If you select this option, the guest will be asked for the agreement at check-in and can (or must, depending on the settings at the event) agree to this agreement by signing it at check-in.
  • Links to legal texts
    Here you can select which of the legal texts (legal notice, data protection information, terms and conditions) that you have entered at the event should be linked after the agreement text. You can select one or more (or none) of the legal texts by activating the switch next to the text (= Toggle on green)
  • Text for the guest
    Here you enter the text to be displayed to the guest. The text will be sent and logged in the confirmation email.
• Click on "+Create now"
• Done

Note: Once a guest has confirmed an agreement, it can no longer be edited or deleted. You can only set it to “Inactive” status.

In the “Form” tab of your events, you will find all agreements that are not in the “Inactive” status.

As with the other fields, you can specify here whether the guest can consent voluntarily (green eye symbol) or whether consent is mandatory (green star symbol). Of course, you can also hide them (red eye symbol).

If the agreement has been assigned to the event as mandatory or optional, the guest will see it in the event registration form and can agree to it if it is optional or must agree to it if it is mandatory in order to be able to register.

We log the agreements and record which agreement(s) the guest has agreed to. You will find this information in the guest's data and in the exports.

If you wish, you can have the guest confirm the agreement with a signature at check-in.

The signature and the respective agreements are saved in the guest's data record so that you can export them directly together with the guest's contact sheet.

If desired, you can also obtain multiple signatures per check-in.

This option is suitable for events that are financed with public funds, so that you as the organiser can prove with the signature that a guest has actually attended the event.

You can find out above how to create an agreement so that a signature is required from the guest at check-in.